DJ Rider & Checklist

SITE MAP

Please send us a site map with each location we will be performing/utilizing, clearly labeled and named. Example: East Lawn (ceremony), Grand Rotunda (Reception)

POWER

We request dedicated power drops easily accessible to our team. We require one (1) dedicated 120V x 20 amp circuits at each location where the DJ will be set up throughout the day (unless specifically noted otherwise). Please let us know if the power will be supplied via generator. We request the power is on prior to our team’s arrival. We are happy to connect with the person in charge of the power.

If there’s a Live Ensemble also booked, additional circuits will likely be needed in their performance location just for them.

EQUIPMENT & STAGING

We require a 6’ table wherever the DJ’s primary set-up is (usually wherever dancing will take place). For any other spaces where the DJ will be set-up, like Ceremony or Cocktail Hour, we require a smaller table to stage gear. Usually a cocktail-sized/highboy table works well. 

We do not provide linens and leave it to your discretion to provide linens in line with the overall decor of the event. 

We do not require a stage for DJ events, but please let us know if you plan on getting one.

STAGING FOR LIVE ENSEMBLES:

If you have booked one of our live ensembles (i.e. The Strings, Guitar Duo, Django Foxtrot etc.), we request armless chairs for each performer at any location they will be performing in. 

Staging is entirely optional, but if you do move forward with a stage, the stage must be complete before our sound team arrives for load-in, and we require safe steps and paths to get on and off the stage.

OUTDOOR PERFORMANCES

We require adequate shading for our performers, technicians, and equipment if they are stationed in direct/partial sunlight. Usually a large umbrella is sufficient as long as it covers the amount of performers.

We also require adequate heating for our performers, technicians, and equipment if they are stationed outdoors in cold weather.

We request a predetermined plan accounting for the event in cases of inclement/severe weather for any events with outdoor performance components.

LOAD-IN

Let us know the best instructions for our team to swiftly and safely load gear in to each respective area on the property. We’re happy to connect with the venue staff on this aspect as well. If there are stairs or uneven terrain, please let us know. We request two hours for load-in for the majority of events.

PARKING

Let us know the best instructions for our team to park, whether on property or adjacent. If your parking includes shuttles and/or an alternate plan, make sure to detail that with us prior to the event. Please note that all paid parking must be reimbursed by the client.

INSURANCE

We are happy to provide a Certificate of Insurance (COI) upon request. Please let us know as soon as possible if your venue requires this and include any specific language or insurance requirement information.

LIGHTING

We offer uplights at an extra cost (depending on availability), which are upward pointing lights set at the base of architectural details. We do not offer any other lighting packages at this time.

VENDOR MEALS

We require hot meals for every member of our team, along with non-alcoholic beverages. We will send any specific dietary restrictions to your planner ahead of your event. While we do hope the caterers can accommodate our performers’ dietary restrictions, we do understand that it’s not always possible. In such an event, please let us know if they’re unable to accommodate any of our performers’ dietary restrictions. We request that vendor meals be served ahead of open dancing.

ATTIRE

Generally, our performers dress in keeping with the overall dress code of the event. Feel free to supply any guidance that would be helpful.

MUSIC

You will have a music map to fill in with your picks for music throughout the event. All final selections are due 1 week ahead of your event.

TIMELINE

Please send us your draft timeline at your earliest convenience. Even a skeleton timeline in its early stages will be helpful for us to begin to plan load-in, arrival, and soundcheck timing.

BALANCE

The Balance is due one month prior to the event date.